Last updated: September 21, 2026
FL TECHNICS GROUP PRIVACY NOTICE FOR CANDIDATES
1. TO WHOM DOES THIS PRIVACY NOTICE APPLY?
This privacy notice (hereinafter – the Privacy Notice) applies to persons applying for job vacancies (hereinafter – candidates or you) at companies of the FL Technics group, which forms part of Avia Solutions Group (hereinafter – FL Technics or we).
This Privacy Notice provides information on the personal data of candidates that are processed, on the purpose and legal basis of their processing, the duration of their retention, the rights of candidates as data subjects, and contains other information mandatory under legal acts.
The purpose of candidate selection to vacant positions at FL Technics is to determine the suitability of the candidate's qualifications for a specific position and to make a decision concerning an employment contract with the candidate. This includes assessing the candidate's skills, qualifications and experience, verifying the information provided by the candidate, checking letters of references and, if applicable, general management of the recruitment process, communication with the candidate on selection issues, improvement of the selection process, and resolution of legal disputes related to candidates.
During the selection of candidates, your personal data shall be processed. Please note that if you do not agree to provide your personal data when applying, we will not be able to properly or fully assess your application. We also ask that you do not provide excessive information about yourself or sensitive personal data (e.g., about your health, family status, etc.) that is not necessary for the selection process when applying.
2. DATA CONTROLLER AND ITS CONTACT DETAILS
Any of the companies of the FL Technics group shall operate as a separate data controller when you apply for a specific job position at one of the FL Technics group companies.
FL Technics UAB, legal entity code: 300517602, address: Rodūnios kel. 2, LT-02189 Vilnius, Lithuania, e-mail: info@fltechnics.com, is the administrator and data controller (as described above) of FL Technics Group career website (hereinafter – the Career Website).
FL Technics Group companies shall process the personal data of candidates in accordance with the General Data Protection Regulation[1] (hereinafter – the GDPR) and other legal acts.
3. WHY AND ON WHAT LEGAL BASIS DO WE PROCESS YOUR PERSONAL DATA?
During the selection process, we process personal data of candidates for the purposes described below.
3.1. Employee selection when a candidate applies through special recruitment channels
When you apply for a vacant position through special recruitment channels, i.e. the Career Website or the professional social network LinkedIn, we process your personal data for the purpose of employee selection. For this purpose, we may process the following personal data:
Information about the candidate's identity and contact details: name, surname, age or date of birth, e-mail address, telephone number, address or place of residence/country, nationality, etc.
Information about the candidate's work experience: place of employment, period of employment, positions, responsibilities, projects implemented or other achievements.
Information about the candidate's education: educational institution, period of study, education and/or qualifications obtained.
Information about the candidate's professional development: training courses completed, certificates obtained, licenses held, etc.
Information about the candidate's skills: knowledge of languages, computer skills, driver's license, etc.
Other information about the candidate: desired salary, link to the candidate's LinkedIn profile, other information voluntarily provided by the candidate in his/her CV or other documents.
We process these personal data on the basis of your consent (Article 6(1)(a) of the GDPR). The data are retained until the end of the selection process. The selection process shall be considered complete when a job offer is made to the candidate.
3.2. Inclusion of the candidate in the FL Technics candidate database
We may include you in the FL Technics candidate database so that you can be invited to participate in other selections for the same or similar positions at any FL Technics company. For this purpose, we process the same categories of personal data as listed in section 3.1. The legal basis for this processing is your consent (Article 6(1)(a) of the GDPR). The data are retained during the selection process and for 2 years after your last application.
3.3. Conclusion of an employment contract with the candidate who has been offered the job
If you are offered the job, we process your personal data in order to conclude an employment contract with you.
For this purpose, we process your name, surname, personal ID number, date of birth, photograph, data of personal identification documents (document type, number, date of issue and expiry), residence/work permit details (permit type, number, date of issue and validity period), residential address, telephone number, e-mail address, bank account number and bank name, terms and conditions of the job offer made to you, medical certificate on health check (where required by law), information about children (number of children, date of birth of children, where required), and other necessary information.
These personal data are processed on the basis of the conclusion of an employment contract with the candidate (Article 6(1)(b) of the GDPR) and compliance with legal obligations (Article 6(1)(c) of the GDPR). The data are retained during the validity period of the employment contract and for 3 years after the termination/expiry of the employment contract.
3.4. Establishment, exercise and defence of legal claims related to the candidate's selection
For the establishment, exercise and defence of legal claims related to the candidate's selection, we may process your name, surname, personal ID number/date of birth, e-mail, telephone number, address, etc., as well as all information necessary for the management of legal claims. The legal basis for this processing is our legitimate interest (Article 6(1)(f) of the GDPR). The data are retained for 5 years from the completion of the investigation or the resolution or enforcement of the legal claim.
4. INFORMATION ON THE USE OF ARTIFICIAL INTELLIGENCE IN THE SELECTION PROCESS
In order to administer the candidate selection process more efficiently, we may use artificial intelligence (AI) based tools in the selection process.
These tools may be used to:
- compare the information provided in your curriculum vitae (CV) and other application documents with the requirements specified in the job advertisement;
- assist recruitment specialists in identifying candidates whose experience, competencies or qualifications may match the requirements of a specific job position;
- suggest your candidacy for other current or future job positions, including where you have previously applied for another position (only in case where your consent is obtained);
- prepare a short summary of your curriculum vitae for recruitment specialists;
- prepare and technically send drafts of e-mails related to the selection process (however always observed by an authorized employee).
The AI system may provide recommendations, suitability assessments or summaries; however, the final decision on inviting you to the next stage of the selection process, rejecting your candidacy or hiring you is made by an authorised employee. The results provided by the AI system are not the sole basis for such a decision.
In addition, we kindly note that no decisions concerning you are made solely by automated means (whether or not artificial intelligence is used). Automated tools are used only to support the recruitment specialists, and any decision that produces legal effects concerning you or similarly significantly affects you is always taken by an authorised employee with meaningful human involvement, and in accordance with Article 22 of the GDPR.
5. HOW ARE YOUR PERSONAL DATA OBTAINED?
We may obtain the personal data of a candidate from:
You, when you apply for vacant positions at FL Technics and submit your curriculum vitae (CV) and other documents;
Recruitment agencies, entities providing personnel selection services;
Professional social networks (e.g., LinkedIN) or job search portals (e.g., CVBankas) where you provide information about yourself. When we get information about you and/or your CV or other documents from job search portals, recruitment agencies or publicly accessible sources, such as LinkedIn and other business-related social networking sources and/or collaboration platforms, we assume that you are aware of and agree to such processing of your personal data or that you have considered the legitimate interest when you had the right to object to such processing, and that you were not surprised when we contacted you as a candidate for recruitment purposes. In such a case, we inform you about the source from which we collected your personal data when we first contact you.
From other companies of FL Technics, if your consent has been obtained for the transfer of personal data for recruitment purposes within FL Technics.
Your current/former employers in order to obtain a reference regarding your qualifications, professional skills, etc. at your current/former workplace. Please note that we will request a reference from your current employer only if we have your separate consent to do so.
6. DISCLOSURE OF DATA TO THIRD PARTIES
We may disclose your personal data to:
service providers acting on our behalf and under our instructions (data processors) (e.g., providers of maintenance of information systems, data centres, cloud service providers, etc.);
other FL Technics companies (e.g., one of FL Technics companies offering a position that interests you), but only if we have obtained your consent to share your data within FL Technics;
other FL Technics companies for the purpose of processing your application or administering the selection process (e.g., in the case of a request to work in another country, etc.);
competent government or law enforcement authorities, but only to the extent required or permitted by legal acts.
All service providers, other third parties or FL Technics companies involved shall take appropriate security measures to protect your data. All the service providers (data processors) engaged by FL Technics may only process your personal data according to the instructions given by FL Technics and may not use them for their own purposes without the consent of FL Technics.
7. Data transfers outside the EUROPEAN ECONOMIC AREA
Your personal data may be processed both within and outside the European Economic Area (EEA). In all cases where your data are transferred outside the EEA, FL Technics will take all necessary measures to ensure that the data are transferred in accordance with the GDPR requirements.
The transfer of data to recipients located in countries outside the EEA (e.g. the UK), where an adequate level of protection is ensured, shall be treated as equivalent to the transfer of data within the EU. In all other cases (in the absence of an adequacy decision), the transfer of data will be based on the requirements of Article 46 of the GDPR, e.g. standard contractual clauses approved by the European Commission.
8. RIGHTS GUARANTEED TO YOU
In accordance with the GDPR and other legal acts, the following rights shall be guaranteed to you:
right of access – you have the right to request us to provide copies of your personal data;
right to rectification – you have the right to request us to rectify the personal information that you believe is inaccurate. You also have the right to request us to supplement any information that, in your view, is incomplete;
right to erasure – in certain circumstances, you have the right to request us to erase your personal information;
right to restrict processing – in certain circumstances, you have the right to request us to restrict the processing of your personal information;
right to data portability – in certain circumstances, you have the right to request us to transfer the personal information you have provided to another organisation or to you;
right to object to data processing when the processing is based on legitimate interests. You have the right to object to the processing of your personal data when the personal data are processed based on our legitimate interests, however, if we have important and legitimate reasons, we will process your data without your consent. To exercise this right, please contact us by e-mail: privacy@fltechnics.com.
right to withdraw your consent for the processing of your personal data at any time when the processing is based on your consent. To withdraw your consent, please contact us by e-mail: privacy@fltechnics.com.
9. WHOM TO CONTACT CONCERNING A VIOLATION OF YOUR RIGHTS?
If you believe that the FL Technics group is processing your personal data in violation of statutory requirements, you have the right to submit a complaint with a supervisory authority at any time, in particular in the EU Member State of your residence or the place where the GDPR violation occurred (a list of supervisory authorities in EU Member States can be found here: https://edpb.europa.eu/about-edpb/board/members_en).
In any case it is advisable to contact us before filing a complaint with a supervisory authority so that we can resolve the situation amicably.
10. CONTACTS
If you have any questions about the Privacy Notice or wish to contact us for any reasons related to the processing of your personal data, please contact us by e-mail: privacy@fltechnics.com.
11. AMENDMENTS TO THE PRIVACY NOTICE
FL Technics reserves the right to update this Privacy Notice after legal acts or other objective circumstances change, therefore, we recommend that you review this Privacy Notice regularly on the Careers Website.
[1] Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter – the General Data Protection Regulation).
